Think Big and Plan Even Bigger: How to Plan for Large Group Events
Thinking of having a big Holiday party for a large group? Are you trying to ditch the mainstream, and go with something bigger and better? Well fear not, because we have a plethora of ideas available on how to plan a successful event which is as amazing, as it is big.
Budget
First and foremost make a fixed budget. Since you are planning for a huge amount of people, keeping the budget in mind will eliminate any unexpected problems, and reduce the chance of overspending on a huge event. Planning for a large party with a lot of people can be overwhelming, and you could make the mistake of overspending while you plan. Instead, start your planning off with a well-organized and thought-out budget.
Map Out a Timeline
Since the event is large scale, start your planning a couple of months before the big day. Don’t leave every task until the last minute, as that would only increase the hassle. Plan everything from the catering, to the theme, to babysitters. If you’re worried you won’t have anything left to do in the last month, you’re wrong. After you start, the problems and worries could just keep on multiplying, so planning well in advance of the event will at least ensure that you don’t forget to get your best dress ironed before the party.
Theme – Be Creative
If you want something fun and exciting to kick off your party with, then pick a creative theme relevant to the event. The key is to think outside of the box. Try to steer clear of the mundane, and find a theme that will not only be meaningful to you, but to your large group of guests as well. Pick up color schemes and clues from the season and add to it, to develop your theme.
Venue Selection
Selecting a venue for a small group of people is relatively easier than selecting one for a bigger group. Since you are planning an event for a large group, you definitely might want to give the venue some thought. Venues that cater to larger groups are usually booked solid through holidays and weekends, so make sure your name is on the booking list well in advance of your event. Choose a place that won’t go outside of the budget while still maintaining a fun feel for everyone.
Make Careful Catering Considerations
Select a caterer that will offer a wide enough selection of food so all of your guests can find a favorite item on the menu, while not going outside of the budget. With a big group, there are many food considerations, especially in regards to food allergies. Make sure you find about any possible food allergies well in advance of your event so that you can pass them on to your caterer. In addition, consider vegetarians and other special food requests that you guest may have.
Hot Tubs
With a hot tub or even several hot tubs your party will be a success. It sets the mood for a good time almost immediately. Make sure your outdoor space can hold all the people in the tub as well as anyone not swimming. Select a hot tub that will hold as many of your group as possible. Remember, the more the merrier is the rule of thumb with selecting a hot tub.
These tips will ensure that your event is bigger and better than the rest. The biggest tip, of course, is not to forget to have fun. This is your party after all, and you have put in a great deal of time towards its planning so you are entitled to have fun.
